Cookies Policy

Effective Date: 1st January 2025 Last Updated: 30th December 2026

This Cookies Policy explains how NexGlobal LLC, operating NexScreening under NexSystems ("NexScreening," "we," "us," or "our"), uses cookies and similar technologies when you access or use the NexScreening website ("Website").

1. What Are Cookies and Similar Technologies

1.1 Definition of Cookies

Cookies are small text files that are placed on a user's device by a website when it is accessed. They allow the website to recognize the user's device and store limited information about the interaction. Cookies help ensure the Website functions correctly and securely. They may store identifiers, session references, or preference settings. Cookies do not typically contain directly identifying information such as names or addresses. They are widely used to improve website reliability, usability, and security.

1.2 Types of Cookies

Cookies may be classified based on duration and origin. Session cookies exist only for the duration of a browser session and expire when the browser is closed. Persistent cookies remain on the device for a defined period or until deleted. First-party cookies are set directly by NexScreening. Third-party cookies are set by service providers supporting analytics or security. Each type serves a distinct technical or operational purpose.

1.3 Similar Technologies

In addition to cookies, the Website may use similar technologies. These include local storage, pixels, web beacons, and log files. Such technologies help measure performance and detect technical issues. They may support security monitoring and fraud prevention. They function in a manner similar to cookies but use different technical methods. All such technologies are governed by applicable privacy laws.

1.4 Purpose of Cookies

Cookies are used to support essential Website operations. They help authenticate users and maintain secure sessions. They improve navigation and overall usability. They assist in detecting errors or performance issues. They enable compliance with security and regulatory requirements. They do not alter or interfere with API-based Services.

1.5 Cookies and Personal Data

Some cookies may process information considered Personal Data under Applicable Law. This may include IP addresses or device identifiers. Such processing is limited to what is necessary for the stated purpose. Data collected through cookies is not used to identify individuals directly. Where required, cookie usage is subject to user consent. All processing complies with applicable data protection regulations.

1.6 Cookies and API Usage

Cookies are used only in connection with the Website. API access does not rely on cookies or browser-based tracking. API authentication uses separate security mechanisms. Cookie preferences do not affect API functionality. API users are governed by separate technical and contractual controls. This distinction ensures clear separation of web and API environments.

1.7 Legal Basis for Cookie Use

Cookies are deployed based on a lawful basis under Applicable Law. Strictly necessary cookies rely on legitimate interests. Non-essential cookies rely on user consent where required. Consent mechanisms comply with GDPR and ePrivacy rules. Users may withdraw consent at any time. Legal bases are documented for compliance purposes.

2. Categories of Cookies We Use

2.1 Strictly Necessary Cookies

These cookies are essential for the Website to function properly. They enable secure login and authentication mechanisms. They maintain session continuity across protected pages. They help prevent fraudulent or unauthorized access. They support system stability and performance. Disabling these cookies may impair core Website functionality.

2.2 Functional Cookies

Functional cookies enhance usability and personalization. They remember user preferences such as language or region. They retain form inputs to reduce repeated data entry. They support accessibility and interface customization. They improve consistency across browsing sessions. They do not track users for marketing purposes.

2.3 Performance and Analytics Cookies

These cookies help analyze how the Website is used. They collect aggregated information about traffic patterns. They assist in identifying slow pages or technical issues. They help improve content structure and navigation. Data collected is anonymized where possible. They are not used to identify individual users.

2.4 Security-Related Cookies

Security cookies help protect the Website and users. They detect suspicious or abnormal behavior. They assist in preventing automated abuse or attacks. They support investigation of security incidents. They help enforce rate limits and access controls. They are critical to maintaining a secure environment.

2.5 Preference Management Cookies

These cookies store user choices regarding privacy. They record cookie consent decisions. They ensure preferences are respected on future visits. They prevent repeated consent prompts. They support compliance audit requirements. They do not collect additional personal information.

2.6 No Advertising Cookies

NexScreening does not use advertising cookies. No cookies are used for behavioral advertising. No cross-site tracking is performed. No marketing profiles are created. No personal data is sold or shared for advertising. Website usage is not monetized through cookies.

2.7 Changes to Cookie Categories

Cookie usage may evolve as the Website develops. New cookies may be introduced for technical reasons. Obsolete cookies may be removed. Material changes will be reflected in this policy. Users will be informed where required by law. Consent will be re-obtained where necessary.

3. Third-Party Cookies

3.1 Use of Third-Party Providers

Third-party providers may support Website functionality. They may assist with analytics or security monitoring. Their cookies serve limited, defined purposes. They act under contractual obligations. They do not use data for independent purposes. Their involvement is carefully assessed.

3.2 Limited Control Over Third Parties

NexScreening does not directly control third-party cookies. Each provider operates under its own privacy policy. Users are encouraged to review third-party disclosures. NexScreening selects providers carefully. Use is limited to necessary functions. Oversight is maintained where possible.

3.3 Data Protection Safeguards

Third-party providers are subject to safeguards. Data processing is limited by contract. Security obligations are imposed. Access to data is restricted. Compliance with Applicable Law is required. Risk assessments are conducted where necessary.

3.4 International Data Transfers

Some providers may process data internationally. Transfers occur only where legally permitted. Appropriate safeguards are implemented. These may include contractual protections. Data protection risks are assessed. Compliance is continuously monitored.

3.5 No Sale of Personal Data

Third-party cookies are not used to sell data. No trading or monetization of cookie data occurs. Data is not shared for marketing purposes. Use is limited to operational needs. This aligns with NexScreening's compliance posture. User trust is a priority.

3.6 Transparency

Information about third-party cookies is disclosed. Consent tools provide visibility into cookie usage. Policies are updated as practices change. Users may manage preferences at any time. Transparency supports regulatory compliance. Clear disclosures are maintained.

4. Cookie Consent and User Choices

4.1 Consent Mechanisms

Consent banners are displayed where required. Users are informed about cookie usage. Choices are presented clearly and fairly. Consent is not assumed by default. Records of consent are maintained. Mechanisms comply with legal standards.

4.2 Managing Preferences

Users can manage cookie preferences easily. Options include accepting or rejecting non-essential cookies. Preferences can be updated at any time. Settings are accessible through the Website. Changes take effect promptly. User autonomy is respected.

4.3 Browser Controls

Users may control cookies through browser settings. Cookies can be blocked or deleted. Instructions vary by browser. Disabling cookies may affect functionality. Browser controls operate independently of Website tools. Users are encouraged to review browser guidance.

4.4 Impact of Disabling Cookies

Disabling cookies may limit functionality. Secure areas may become inaccessible. Preferences may not be saved. Performance may be affected. Essential features may not operate correctly. Users should consider these impacts.

4.5 Consent Records

Consent records are maintained where required. Records support regulatory audits. They document user choices accurately. Retention follows legal requirements. Access is restricted. Records are protected securely.

4.6 No Retaliation for Choice

Users are not penalized for rejecting cookies. Core Website access remains available. No discriminatory treatment occurs. Consent choices are respected. Services are not conditioned on consent. This aligns with privacy best practices.

5. Data Retention and Security

5.1 Retention Periods

Cookies are retained only as necessary. Retention varies by cookie type. Session cookies expire automatically. Persistent cookies have defined lifespans. Retention aligns with stated purposes. Data is not kept indefinitely.

5.2 Security Measures

Cookie data is protected by security controls. Encryption may be applied where appropriate. Access is restricted to authorized systems. Monitoring detects abnormal activity. Security practices are reviewed regularly. Protection aligns with industry standards.

5.3 Data Minimization

Only necessary data is collected. Cookie content is limited in scope. No excessive tracking occurs. Collection aligns with stated purposes. Minimization reduces privacy risk. Compliance is continuously assessed.

5.4 Incident Handling

Security incidents are handled promptly. Investigation procedures are followed. Mitigation steps are implemented. Notifications occur where required. Lessons learned are documented. Controls are improved where necessary.

5.5 Regulatory Compliance

Cookie practices comply with Applicable Law. Regulatory guidance is monitored. Policies are updated as needed. Compliance reviews are conducted. Legal obligations are prioritized. Documentation is maintained.

5.6 Audits and Reviews

Cookie usage may be audited internally. Reviews assess effectiveness and compliance. Findings are addressed promptly. Changes are documented. Audits support accountability. Continuous improvement is applied.

6. Updates to This Cookies Policy

6.1 Policy Changes

This policy may be updated periodically. Changes reflect legal or operational updates. The latest version is always published. Users should review it regularly. Updates ensure accuracy. Version control is maintained.

6.2 Notification of Changes

Material changes are communicated clearly. Notices may appear on the Website. Updated dates indicate revisions. Where required, consent is re-obtained. Transparency is maintained. Users are kept informed.

6.3 Continued Use

Continued Website use indicates acknowledgment. Users remain free to adjust preferences. No automatic consent is assumed. Choice remains ongoing. User control is respected. Compliance remains central.

6.4 Relationship to Other Policies

This policy should be read with:

• the Privacy Policy
• the Terms & Conditions

Together they form the legal framework. In case of conflict, applicable law prevails. Policies are consistent. Clarity is maintained.

6.5 Contact Information

Questions about cookies may be directed to: legal@nexglobal.io

Requests are handled promptly. Identity may be verified where required. Responses comply with legal timelines. Support is provided transparently. User rights are respected.